Events


Please use the CALENDAR to see PAST events


Tues, Oct 27th, 5:00 pm

 Sumter County Commission Meeting (2nd reading)

Everglades Recreation Center,  5497 Marsh Bend Trail

The Commission meeting starts at 5:00, but the discussion on our items will not start until 5:30 pm.
Please try to arrive and be settled before 5 pm

Click on meeting link above to see agenda and amendments.


Events Charter Document

Mission Statement: Provide Proactive Planned Events that present a focused message to a target audience.
Identify Message: Each Event will require a specific clear repeatable message. All attendees will need to know and be able to repeat the message. This message will have been “approved” prior to Event Planning by the V2PW board.
Identify Event Type: Current types include - Golf Cart Rallies - Meeting Attendance - Promotional Events. It is possible to have Promotional Events and Rallies at the same time/location.
Event Timing: Any Event must have specific data including, Date, Time, Duration, Location, and Route if applicable. All planned events must be communicated one week in advance. Exceptions to this will be allowed as approved by Events Coordinator.
Event Leadership: All events will require a named leader for the event. This person can have a team to help coordinate and communicate but one person has the ownership/responsibility.
Event Team: As directed by the Event Leader - team to include PAO representative, photographer, handout coordinator, head counter, members at large. To be named before or at event.
Event Location: All due diligence will be performed to verify compliance with any local, state, & federal laws as applicable.
Signage: As approved in the Message, signage will be created that is in line with the message. No negative or derogatory messages will be permitted. It is up to the Event Leader to police the signage. Preprinted signs with the V2PW information (ie mission statement, website, group names, etc) will be used in addition to the Event Message.
Handouts: Each Event should have a handout available to communicate and pass along the Event Message. This handout will also be used for all attendees for reference to the event message. Handouts will include V2PW contact info (website, group name, email, etc.)
Conduct during Events: All participants of The Event will conduct themselves in the most professional manner possible. No shouting, negative statements, negative gestures or confrontational behavior will be tolerated. Event participants will be informed of the rules of conduct at the start of the Event. Event Leader or any Participant must self police the group.
Non-Political: There will be no political signage or messages during Events.
PRE EVENT CHECKLIST:

  1. Communication via social media platforms 1 week out. Who/What/Where/When/Why

  2. Signage - either ask for specific sign language for folks to make up or have preprinted signs for event attendees to use.

  3. Printed handouts ready

POST EVENT CHECKLIST:

  1. Verbal Feedback Documented by Event Leader and Event Team

  2. Event Team level Full Circle Learning

  3. What Worked well (Event, Team, Logistics, Location, communication, etc)

  4. What didn’t work well

  5. Provide feedback to Board

  6. PAO Representative to publish as appropriate results of Event


 

 421 total views,  1 views today